Abdulmalik Badamasuiy's Cottage Operations Specialist - Abuja

Requirements:

• • Location: Situated within the vibrant heart of Abuja in Agura Hotel, Opposite the Defence Headquarters, Abdulmalik Badamasuiy's Cottage is a collaborative ecosystem housing ABC Multi-Disciplinary Consulting Services, Hassny Utilities, Hassny Unisex Salon, Vice-Gerent Chambers, and Society for Achieving Destiny in Nigeria.

About the Entities:

• • A. AB is a firm whose mandate is to support and manage Abdulmalik Badamasuiy's business interests and activities through the many entities he manages and owns.
• • B. ABC is a consulting firm whose mandate is to carry on multidisciplinary consulting services and enterprises on all facets of the political economy-public and private sectors.
• • C. VGC whose specialisms are in the following areas of practice: Corporate Law, Commercial Litigation, Oil & Gas, Telecommunication and Intellectual Property, Infrastructure and Environmental Law, Alternative Dispute Resolution, Secretarial Service, and other areas of legal practice.
• • D. HU specializes in providing high quality essential utility services.
• • E. HUS is a lifestyle and wellness firm.
• • F. SADN is a firm geared towards supporting humanitarian activities across the country of Nigeria.

Overview of the Role: The Abdulmalik Badamasuiy's Cottage Operations Specialist is a multi-faceted role that includes member services, business development, facilities management, policy development, travel and logistics, and asset procurement & management. The role is crucial for ensuring the smooth operation and growth of the Abdulmalik Badamasuiy's Cottage and its various entities.

Ideal Candidate Profile:

• • Exceptional with a knack for leveraging technology to enhance operational efficiency.
• • Creative and innovative, constantly seeking novel ways to improve the cottage's offerings and the client experience.
• • Strong, dynamic personality, driven by a pursuit of excellence and a commitment to high standards.
• • Ambitious, with a desire to evolve into a unique professional capable of influencing multifaceted dimensions through innovation and creativity.
• • Excellent organizational, communication, and interpersonal skills, capable of motivating and engaging a diverse community.

Education & Experience:

• • Bachelor's degree in Business Administration, English, Marketing and Sales, Accounting, Business Management, or a related field.
• • 2-3 years of experience in communication, stakeholder management, or business development.
• • 3-5 years of administrative experience, preferably in hub/co-working space management or a similar dynamic environment.
• • Experience in business management or entrepreneurship is highly valued.
• • Familiarity with administrative functions such as inventory, facilities, procurement, and logistics management.
• • Experience providing secretarial and administrative support to C-suite executives is advantageous.

Skills & Competence:

• • Superior time management capabilities with demonstrated ability to work under pressure, meet deadlines, and adapt to fast-changing situations with a positive and enthusiastic attitude.
• • Excellent relationship management skills, characterized by integrity, confidentiality and discretion.
• • Considerable leadership and time management skills.
• • Strong problem-solving, decision-making, and negotiation skills, with a proactive approach to addressing and resolving issues.
• • High ethical level and confidentiality trait.
• • Demonstrable technical know-how on trust.
• • Exceptional organizational, planning, and time management skills, capable of managing multiple priorities with keen attention to detail.
• • Advanced communication and business writing skills.
• • High proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint).
• • Proficiency in cloud software applications (SkyDrive, Dropbox, Google Docs, Outlook) and the Zoho application suite for efficient work processing.
• • Creativity, innovation, and problem-solving abilities, with a willingness to challenge organizational culture when necessary.
• • Advanced ICT skills for administration, with proficiency in using AI tools such as Gemini and ChatGPT, indicating a strong foundation in technology and AI applications.

Responsibilities:

1. • Effective Correspondence Management and Documentation:
   
   
   • • Manage communications with stakeholders, maintain organized filing systems, and oversee meeting logistics from scheduling to documentation.
   • • Superior & accurate minutes and report writing (on a daily, weekly, quarterly, or annual basis) as required by the Managing Director, and key personnel.
2. • Preparation and Presentation of key intellectual property materials, Participation in high level stakeholder engagements on a local, regional and global basis.
3. • Key Innovative Business Development and Member Services:
   
   
   • • Engage potential clients with a proactive approach, offering tours and consultations, and diligently following up to enhance membership and occupancy rates.
   • • Seamlessly manage the membership lifecycle in collaboration with the finance team, ensuring a smooth process from onboarding to exit.
   • • Collaborate with marketing teams to craft and execute cutting-edge marketing strategies, leveraging social media and other platforms to engage the community.
   • • Innovate continuously by recommending and implementing new features, services, or perks to meet and exceed member needs.
   • • Cultivate and maintain strategic partnerships with key stakeholders and vendors, enriching the community's vibrancy and engagement.
4. • Facilities Management with a Difference:
   
   
   • • Oversee the procurement, maintenance, and enhancement of facilities, ensuring an environment that is not only welcoming but also epitomizes cleanliness, safety, and functionality.
   • • Maintain meticulous records of facility usage and equipment status, conducting regular evaluations to ensure the highest standards are met.
   • • Implement proactive maintenance schedules for the upkeep of the cottage's assets, including state-of-the-art technological and communal spaces.
5. • Streamlined Policies, Procedures, and Processes:
   
   
   • • Develop, maintain, and update policies, processes, and procedures, enhancing operational efficiency.
6. • Efficient Travel and Logistics Management:
   
   
   • • Coordinate logistics for staff and stakeholders, ensuring smooth and efficient travel and accommodation arrangements.
7. • Proactive Asset and Procurement Management:
   
   
   • • Manage vendor relationships, oversee procurement processes, and ensure the timely maintenance and updating of the cottage's assets.

Benefits:

• • Flexible work arrangements.
• • Mentorship from the Managing Director.
• • Opportunity for additional rewards and recognition packages for outstanding performance and exceptionalism in the discharge of duties and responsibilities.